What's New?
Current Year
09/12/2024 - Hospitality Justification Form
01/02/2024 - Payee/Vendor Direct Deposit Authorization form for vendors
01/02/2024 - Payee/Vendor Data Record form 204 Transitioning from PaymentWorks to Payee/Vendor Data Record 204 form
01/01/2024 - Travel Policy Changes and Mileage Reimbursement Rates Memorandum
09/26/2023 - Delegation of Authority for Travel Policy Exceptions Memorandum
09/15/2023 - Repeal of Travel Ban (effective 9/14/23. Prior travel policies still apply for travel before 9/14/23)
08/04/2023 - Honorarium Payment Form updated
07/25/2023 - Concur transactions on OBIEE will now reflect partial report name and expense detail (i.e. July 2023 San Di-Registration)
07/20/2023 - CSU Travel Ban Update
07/15/2023 - Travel which includes split funding to be booked under category 04. (660899 AUX ORG Split Funding) when submitting expense claim
07/11/2023 - Travel Policy - Lodging Host Gift
07/01/2023 - Fiscal Administration of IRA funding transitioned to the state, visit IRA reference site for more information Link: IRA Website
07/01/2023 - New account to be used for Honorarium expenses, please use 660832 Honorariums going forward
03/01/2023 - E-Submission Page for invoices, check requests and inquiries
01/11/2023 - Mileage reimbursement rate for 2023
01/04/2023 - Monthly Mileage Details (Attachment to Travel Expense Claim) - revised rate for 2023
Previous Years
2022
06/10/2022 - Mileage reimbursement rate for remainder of 2022
06/15/2022 - Study Abroad Programs Fiscal Guidance
05/12/2022 - Delegation of Authority for Travel Policy Exceptions
01/01/2022 - Mileage reimbursement rate for 2022
04/18/2022 - PaymentWorks is replacing the VD204 form (Adobe Sign) for the vendor onboarding process
2021
11/05/2021 - Campus Travel Update
10/01/2021 - Honorarium Payment Form
09/27/2021 - California Attorney General’s Expansion of Banned Travel States
08/10/2021 - CSUF’s re-entry / AP and Travel Processes:
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- We will continue to accept electronic submissions and approvals of invoices, check requests, and other forms. We will also accept paper submissions via interoffice; however, electronic is preferred. Please choose only one method in order to avoid duplicate processing.
- We will cease to accept reimbursement of supplies via check request for expenses incurred beginning Monday, August 16, 2021
08/09/2021 - Membership Justification Form Updated
07/02/2021 - California Attorney General’s Expansion of Banned Travel States
06/30/2021 - Subscribe to AP and Travel Updates now available
06/23/2021 - New Check Request process through Adobe Sign workflow
04/23/2021 - Lifting of CSU Travel Restrictions as of June 1, 2021
04/14/2021 - Modified Systemwide Travel Restrictions
01/01/2021 - Mileage Reimbursement Rate for 2021 Business Travel: $0.56 per mile Move/Relocation: $0.16 per mile
2020
09/28/2020 - Lost/Missing Receipt Verification
08/18/2020 - Travel Guidelines and Reminders for Fiscal Year 2020/2021
07/13/2020 - Registration for a virtual conference, meeting, workshop, training, etc. does not require a Travel Request or processing through Travel Operations since there is no travel involved. In most cases, the registration fee can be paid through a Check Request or by Procurement Card.
07/10/2020 - SCO is permanently discontinuing the printing of Direct Deposit advices
07/01/2020 - Travel Updates Memo (non-essential travel and the CSU travel ban)
All non-essential travel will be eliminated for FY 2020-2021 for both the campus and its auxiliary organizations. Essential travel is generally defined as travel that is critical to the educational mission or the business operations of the university; there are no alternatives means to participate such as via online; and cannot be postponed to a later date.
06/26/2020 - Travel Ban to Idaho (effective July 1, 2020)
05/26/2020 - Travel Request (rev. 5/2020)
Completed Detail Summary of Travel Expenses Form must be submitted with Travel Request
05/26/2020 - Detail Summary of Travel Expenses
05/12/2020 - FY 2019-2020 Year-End Close Calendar
04/29/2020 - COVID-19: Travel Suspension Extended to July 31, 2020
03/12/2020 - COVID-19 Update: Travel & Study Abroad Programs
03/11/2020 - COVID-19: Suspension of all Campus and Auxiliary Organization International & Non-Essential Domestic Travel
PROCESS FOR RECONCILING CANCELLED TRAVEL AND REIMBURSEMENT FOR TRAVELER OUT-OF-POCKET EXPENSES
Coronavirus – Travel Restriction
Effective 1/30/20, travel to the Hubei Province, Peoples’ Republic of China (PRC) is NOT authorized. Travel to other areas in the PRC should be limited to essential travel. As this outbreak appears to be dynamic, future travel guidelines or restrictions may follow.
Refer to the State Department bulletin
03/09/2020 - COVID-19: International & Non-Essential Travel and Study Abroad Update
2019
09/19/2019 - CSU Travel Ban Update
09/13/2019 - Travel Ban to Iowa
01/01/2019 - Marriott Hotel Fullerton Rate and Reservations Information
01/01/2019 - Travel Policy for Non-Employees