What's New?

Current Year

01/02/2024 - Payee/Vendor Direct Deposit Authorization Opens in new window form for vendors

01/02/2024 - Payee/Vendor Data Record form 204 Opens in new window Transitioning from PaymentWorks to Payee/Vendor Data Record 204 form

01/01/2024 - Travel Policy Changes and Mileage Reimbursement Rates PDF File Opens in new window Memorandum

09/26/2023 - Delegation of Authority for Travel Policy Exceptions PDF File Opens in new window Memorandum

09/15/2023 - Repeal of Travel Ban PDF File Opens in new window (effective 9/14/23. Prior travel policies still apply for travel before 9/14/23)

08/04/2023 - Honorarium Payment Form PDF File Opens in new window updated

07/25/2023 - Concur transactions on OBIEE will now reflect partial report name and expense detail (i.e. July 2023 San Di-Registration)

07/20/2023 - CSU Travel Ban Update PDF File Opens in new window

07/15/2023 - Travel which includes split funding to be booked under category 04. (660899 AUX ORG Split Funding) when submitting expense claim

07/11/2023 - Travel Policy - Lodging Host Gift PDF File Opens in new window

07/01/2023 - Fiscal Administration of IRA funding transitioned to the state, visit IRA reference site for more information Link: IRA Website Opens in new window

07/01/2023 - New account to be used for Honorarium expenses, please use 660832 Honorariums going forward

03/01/2023 - E-Submission Page Opens in new window for invoices, check requests and inquiries

01/11/2023 - Mileage reimbursement rate for 2023 PDF File Opens in new window

01/04/2023 - Monthly Mileage Details (Attachment to Travel Expense Claim) - revised rate for 2023 PDF File Opens in new window

Previous Years

2022

06/10/2022 - Mileage reimbursement rate for remainder of 2022 PDF File Opens in new window

06/15/2022 - Study Abroad Programs Fiscal Guidance PDF File Opens in new window

05/12/2022 - Delegation of Authority for Travel Policy Exceptions PDF File Opens in new window

01/01/2022 - Mileage reimbursement rate for 2022 PDF File Opens in new window

04/18/2022 - PaymentWorks is replacing the VD204 form (Adobe Sign) for the vendor onboarding process

2021

11/05/2021 - Campus Travel Update PDF File Opens in new window

10/01/2021 - Honorarium Payment Form PDF File Opens in new window

09/27/2021 - California Attorney General’s Expansion of Banned Travel States PDF File Opens in new window

08/10/2021 - CSUF’s re-entry / AP and Travel Processes:

- We will continue to accept electronic submissions and approvals of invoices, check requests, and other forms. We will also accept paper submissions via interoffice; however, electronic is preferred. Please choose only one method in order to avoid duplicate processing.
- We will cease to accept reimbursement of supplies via check request for expenses incurred beginning Monday, August 16, 2021

08/09/2021 - Membership Justification Form Updated PDF File Opens in new window

07/02/2021 - California Attorney General’s Expansion of Banned Travel States PDF File Opens in new window

06/30/2021 - Subscribe to AP and Travel Updates now available Opens in new window

06/23/2021 - New Check Request process through Adobe Sign workflow Opens in new window

04/23/2021 - Lifting of CSU Travel Restrictions as of June 1, 2021 PDF File Opens in new window

04/14/2021 - Modified Systemwide Travel Restrictions PDF File Opens in new window

01/01/2021 - Mileage Reimbursement Rate for 2021 Business Travel: $0.56 per mile Move/Relocation: $0.16 per mile

2020

09/28/2020 - Lost/Missing Receipt Verification

08/18/2020 - Travel Guidelines and Reminders for Fiscal Year 2020/2021

07/13/2020 - Registration for a virtual conference, meeting, workshop, training, etc. does not require a Travel Request or processing through Travel Operations since there is no travel involved. In most cases, the registration fee can be paid through a Check Request or by Procurement Card.

07/10/2020 - SCO is permanently discontinuing the printing of Direct Deposit advices

07/01/2020 - Travel Updates Memo (non-essential travel and the CSU travel ban)

All non-essential travel will be eliminated for FY 2020-2021 for both the campus and its auxiliary organizations. Essential travel is generally defined as travel that is critical to the educational mission or the business operations of the university; there are no alternatives means to participate such as via online; and cannot be postponed to a later date.

06/26/2020 - Travel Ban to Idaho (effective July 1, 2020)

06/25/20 - Travel for fiscal year 2020 – 2021
All systemwide meetings and conferences will be held virtually for the 2020 – 2021 fiscal year.
For the academic year, eliminating all non-essential international and domestic travel through June 30, 2021.

05/26/2020 - Travel Request (rev. 5/2020)
Completed Detail Summary of Travel Expenses Form must be submitted with Travel Request

05/26/2020 - Detail Summary of Travel Expenses

05/12/2020 - FY 2019-2020 Year-End Close Calendar

04/29/2020 - COVID-19: Travel Suspension Extended to July 31, 2020 PDF File Opens in new window

03/12/2020 - COVID-19 Update: Travel & Study Abroad Programs PDF File Opens in new window

03/11/2020 - COVID-19: Suspension of all Campus and Auxiliary Organization International & Non-Essential Domestic Travel PDF File Opens in new window

PROCESS FOR RECONCILING CANCELLED TRAVEL AND REIMBURSEMENT FOR TRAVELER OUT-OF-POCKET EXPENSES

Coronavirus – Travel Restriction

Effective 1/30/20, travel to the Hubei Province, Peoples’ Republic of China (PRC) is NOT authorized. Travel to other areas in the PRC should be limited to essential travel. As this outbreak appears to be dynamic, future travel guidelines or restrictions may follow.

Refer to the State Department bulletin Opens in new window

03/09/2020 - COVID-19: International & Non-Essential Travel and Study Abroad Update PDF File Opens in new window