Interagency Financial Transactions (IFT)

To bill another campus or the Chancellor's Office, contact ASFR to process a Interagency Financial Transactions (IFT). An IFT is a mechanism to facilitate the movement of funds between campuses, the Chancellor's Office, and other members within the Consolidated Investment Pool (CIP). This is the required method to collect and disburse funds between CSU members.

Process Listed Below

PROCESS:

  • Step 1: Complete the SharePoint Request Form
    Create IFT RequestOpens in new window

    The site can also be accessed from CSYOU HOME: TOOLS & SERVICES > FINANCIAL TOOLS > INTERAGENCY FINANCIAL TRANSACTIONS.

    The mailbox for IFT request has also been changed to IFTRequest@calstate.edu. Please discontinue use of CPORequest@calstate.edu.

    To complete an online IFT Request form, click the 'Create IFT Request' button and complete all the required fields. You may save the form and return to it later, or click the ‘Submit’ button for processing. For step by step instructions on completing the form, click herePDF File Opens in new window . Once your request has been submitted, you will receive an email with your IFT number.

  • Step 2: Prepare Back-up Document

    Any backup documentation should be converted to PDF format and combined into one file, when possible. Please prepare ahead of time to aid in the upload and submission process.

  • Step 3: Approval Process

    DOA Approves Request: The person designated to be your campus DOA will receive an email with a link to approve the request.  Your IFT request will be placed on hold until this approval is confirmed.

    Accounting review: The Chancellor’s Office General Accounting Department will review the request for consistency and proper accounting instructions to meet systemwide standards and financial reporting requirements.

    Requestor Approval: Once the IFT has been processed by CO Accounting, you will receive an email requesting your final review and approval. Your review should focus on critical fields such as the description, amounts and contact information, as appropriate. This must be reviewed for accuracy as the information you see in the IFT package will be published as final if approved. Following approval by your department, the final IFT will be published to the campuses via email.

    Accounting Approval: Upon receipt of all required approvals, General Accounting will approve and distribute the final IFT.

  • Step 4

    Once the IFT is issued, ASFR posts an entry in CFS Finance. There are instances when the campus is required to use the following: FIRMS object code (PeopleSoft account),  CSU Fund (PeopleSoft fund), Unique FNAT (PeopleSoft fund) as indicated in the Accounting Notes section of the IFT.

  • Step 5

    IFT entries are posted in OBIEE the next day.