Chartfields

About Chartfields

Chartfields are the backbone of the PeopleSoft Financial System (CFS). These are the fields and values that provide a common language for classifying an organization's business transactions. 

Form: ChartfieldsOpens in new window (account, fund, department, program, class and project)

Last Revision Date: 07/2023

Macro Enabled: No

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Chartfield values can be viewed in the Campus Portal under Titan Online > Finance > FIS ResourcesFIS Resources

Account 

  • Captures the nature of financial transactions
  • Provides detail breakdown of revenues and expenditures
  • 6 characters, numeric
                                  1xxxxx - Asset                                      Ex. 103824 (A/R-External Customers)
                                  2xxxxx - Liability                                  Ex. 250891 (Uncl-Brazil Study Abroad)  
                                  3xxxxx - Equity                                     Ex. 304099 (Offset for Reserves/Fund Bal)
                                  5xxxxx - Revenue                                 Ex. 501001 (Tuiton Fee - Fall)
                                  6xxxxx - Expense                                 Ex. 660825 (General Supplies)
  • Mandatory chartfield
  • Frequently Used 6xxxxx Expense Accounts (Non-LCD) - Revised 11/16/2023
    Printable PDFPDF File Opens in new window
    Excel (sortable)Opens in new window

Fund

  • Represents the source of money
  • 5 characters, alphabetic or alphanumeric
                                  Ex. DCxxx (Dorm Construction Fund)
                                  Ex. TADxx (Trust Fund - Extendsion & International Programs)
                                  Ex. TLDxx (Lottery Education)
  • Mandatory chartfield

Department

  • Identifies the organizational structure of the campus
    Controller's Office
  • 5 characters, numeric
                                  1xxxxx (next sequential number assigned)
                                  9xxxxx (reserved)
  • Mandatory for 5xxxxx and 6xxxxx accounts only

Program

  • Designed to track specific expenditures and revenues
  • 4 characters, numeric
                                  5xxx
                                  6xxx
                                  7xxx - billable to Auxiliary Organizations (ASC, ASI and CSFPF)                      Ex. 7998 (CSUF Auxiliary Services Corp)
                                  8xxx - salary reimbursement                                                                                   Ex. 8001 (Release Time)
                                  9xxx - work study                                                                                                      Ex. 9801 (Fed Work Study Contracts 100%)
  • Optional chartfield

Class

  • Provides for any special cost reporting need a division, department or other organizational unit may have that are not met by the campus-wide reporting values in other chartfields
  • 5 characters, numeric
                                  2xxxx                                      Ex. 20364 (Consolidated Course Fee)
  • Optional chartfield

Project

  • Identifies a discrete set of activities that occurs within a finite time period
  • Activities may span multiple departments, funds and/or accounts
  • 8 characters, numeric
                                  Ex. 56xxxxxx (major construction)
                                  Ex. 57xxxxxx (minor construction)
                                  Ex. 58xxxxxx (deferred maintenance)
  • Optional chartfield