Vendor Information

How to do Business with CSUF

Campus Departments will seek out vendors for goods and services.

For Purchase Order requests, Contracts & Procurement will request the following documents as required:

• Vendor Data Form (STD.204 form)
• Certificate of Insurance (as required for service order)
• Valid quote or proposal

Additionally, the university is required to send the following form to new vendors. This form is voluntary for vendors to return to the university:

• Voluntary Statistical Data Sheet

Note: All vendors doing business with the State of California are required to complete a Vendor Data Record (std. 204 Form), prior to payment. This information is utilized for 1099 reporting and for withholding on payment to nonresident vendors. Timely completion on this form will ensure payments will be processed without delay.

A purchase order will be issued for the acquisition of goods and services and sent to the vendor electronically​​.

Purchases made in the name of the university without an authorized purchase order is prohibited. The Contracts and Procurement Office is the only office authorized to issue Purchase Orders for goods and/or services. Vendors must ensure that a fully executed Purchase Order is received prior to providing goods and/or services. Any orders placed directly with a vendor are not valid obligations of the University if they are placed outside the authorized procurement methods (purchase requisition, procurement card, and Direct Pay).

Vendors are hereby notified that fulfillment of an Unauthorized Purchase places the vendor at risk for non-payment or payment delay and/or approval unless and until the purchase has been fully approved.